Camp Management Software streamlines the entire management and day to day administration of running a camp, whether it is a residential or daily programme; running for one week or longer and is a sports camp, swimming programme or art activity week.
Organising a camp requires several layers of organisation, including hiring and managing staff, managing registrations and client information, health and safety matters and parent communication. Then there is the running of the camp day to day, including activity timetabling, meals and staff scheduling.
Here are six major reasons why Camp Management Software is important to the success of your camp.
- Installing Camp Management Software allows you to consolidate all the elements of running a camp into one package as well as providing instant accessibility to this important information. Allowing all staff, organisers and parents immediate access from wherever they are, and on any device gives each person involved real time information on hand, including cancellations, medical issues of campers and staff schedules. Network protection is also managed for privacy and cybersecurity.
- You and your staff can keep track of financial matters, such as client payments, wages, tax obligations, vendor accounts and purchase orders. Your finances will be clearly recorded, accessible and connected to the required contact details and banking information. Point of Sale purchases can be made using the Camp Management Software, allowing sales of discretionary items such as sunscreen, snacks or merchandise during the camp to add value to your enterprise. Inventory controls can also be part of the package.
- Registration is done online allowing clients the ease and convenience of finding all the information they need, as well as paying and registering in the one place. Your client list will grow quickly when clients are presented with easy options all in the same browsing session. The streamline collection of data also prevents overbooking and tracks cancellations, avoiding reservation errors.
- Parents and guardians have access to their children’s progress throughout the duration of the camp and can watch videos or see photos as they are uploaded. Meal tracking capabilities for children with allergies or special diets is also an option in most camp management software.
- Activity planning and timetabling can all be done through the software, providing instant updates when schedules need to be changed, with easy access for all staff members. Camp Management Software can be targeted to the specific needs of your camp including size, location, accommodation and transport needs and can be customised to suit the nature of the activities such as outdoor adventure, STEM, art or sport.
- Marketing is streamlined with the use of email marketing campaign options included in the programme which help promote future camps, send regular newsletters, offer discounts and coupons and generally in touch with keep your client base.
With the use of a camp management software customised to your needs, you can swap administration staff for more hands on instructors and counsellors and provide an excellent and rewarding experience for both camp goers and your organisation.
