Decades ago fax dominated all the modes of communication. Then email gained popularity over fax and people thought that fax would become obsolete. However, most businessmen and government offices realized the importance of fax in terms of security and reliability.
Fax still holds a position of importance even in the digital world. In year2020 where so many things have changed fax is still alive but the method of faxing has changed. How can one use fax when everyone is connected to the internet and old fashioned fax machines, cartridges and toners are outdated.
Simple, we innovate. Now we have found ways to fax via email. Isn’t it great, you can enjoy the convenience of email and the security of faxing at the same time? In this article you will get to know the ins and outs of email to fax and fax to email.
Can you fax directly from email?
Fax is from analogue interface and email is from digital interface. You cannot directly send fax using your email account. To make these two mediums compatible you need a translator. A translator works by converting digital documents into analog signals. These signals can then be transmitted via telephone line to the recipient’s fax machine. Incoming faxes will be converted into emails and sent to your email address.
This translator is known as internet fax services. You need a subscription to one of these services.
How online fax service works?
For these online fax services you need an internet connection, any gadget be it your phone, laptop or computer and subscription. You don’t need a landline or a fax machine. The fax number you need to send or receive fax is provided to you online. It is a lot less cumbersome to use than using a traditional fax machine. You can send multiple documents at same time without worrying about the busy lines if both ends are using email faxing service.
Google fax service is any service that allows you to fax through Gmail and Google drive.
Now the question is which online service you should choose? I will recommend CocoFax. CocoFax is one of the best options in google fax free sites.
It is trusted by many big organizations and offers multiple features. Most important thing is you can use it free for the first 30 days before deciding your subscription plan.
CocoFax- effortlessly email to fax for free:
CocoFax is the most reputed go-to fax service.it is used by many business organizations around the globe and has been featured in prominent media channels like Mashable, The Huffington Post, BuzzFeed, and Tom’s Guide. It is more convenient if you are using CocoFax to send fax through email .
Biggest benefit is you don’t have to stay online 24/7 for receiving faxes. You can get access to your faxes in your Gmail inbox along with multiple features like permanent storage, encrypted faxing and the ability to fax to email and email to fax.
Why is CocoFax the best online faxing service?
While using CocoFax you can instantaneously receive fax in your inbox and can send the fax as quickly as you do emails. It provides a 30 days free trial and you have to monthly after the free first month.
CocoFax keeps your documents safe and only you or the recipient can have an access to your documents
Last but not the least; it has multiple features, easy to use and work 24/7 without missing any fax unlike traditional fax machines.
How to send fax via email while using CocoFax?
Even if you don’t have much experience with technology you can send fax very easily using CocoFax.
You just need the fax number of the receiver and use it in place of Gmail address. With CocoFax you can send faxes to both a traditional fax machine and to online faxing service users.
Step-by-step instructions are given to guide you how to fax from email with the help of the service.
Step 1: The first step is to get registered. You can avail their 30 days free trial by using any device with internet connection.
There you will have to choose a fax number. you can use this free fax number for 30 days. To make it permanent you have to upgrade your plan. After that you will be asked some personal details including your email id. Make sure to enter that email you wish to send and receive faxes from.
Step 2: after registration and getting a fax number you can access the email client by using a web browser or via an email application.
Step 3: Now you are ready to write the actual fax. Choose the ‘compose new email’ option in your email client.
Then fill the mandatory fields which are explained below:
- To: in this field you normally type the email address of the recipient but for sending fax you have to type the fax number given by the cocofax. Fax number is followed by ‘@cocofax.com’. For example, if their fax number is 123456, you will have to enter:
123456@cocofax.com
Subject: this field is optional. If you enter something in this field it will appear as a note at the top of fax.
It’s up to you whether you want to enter it or not.
Email body: this field becomes the cover page which is the first page of the fax. It is also optional.
Attachment: the final step is to attach the different types of documents you want to send. You have to first scan these documents with a printer and then attach it to the email.
Step 4: click on the ‘send’ button and there you go, you have sent your first fax via email.
You will receive a confirmatory email on successful fax sending. But if due to some reasons it fails, you will get a notification with reason in your inbox. Check the fax number or recipient’s fax machine. It could be busy or switched off.
Receive fax to email:
For receiving the fax you don’t have to follow different steps. If you are using CocoFax or online faxing service, then almost instantaneously fax will be converted to emails and sent automatically to your inbox. You don’t have to keep the computer on all the time for this.
Multiple documents are converted into pdf format and attached to email. You can have access to these documents on your phone or laptop or pc and you can print them out if you want.
Some multi-functional printers and commercial-grade fax machines can also send fax to email but for that your computer must be on 24/7 otherwise you will miss the fax.
Conclusion:
Faxing via email is possible despite the fact that fax is analog and email is digital but you need an online fax service or a compatible fax machine for this. CocoFax is the best option because it reduces your overheads, saves time, and gives you access to many useful features.
There is no need for telephone connection while using CocoFax to send and receive fax on different platforms.
Also Read – Understanding Whether Or Not Instagram and Email Marketing Really Intersect
